June 1, 2011 / 12:52 PM / 8 years ago

Management Tip of the Day: The secrets of calling meetings

Employees hold a meeting under a passion fruit leaves grown inside an office of Pasona Group, an employment and staffing company, during a photo opportunity in Tokyo October 20, 2010. REUTERS/Yuriko Nakao

BOSTON (Reuters Life!) - In a global business, scheduling meetings across multiple time-zones can be hard, and booking the time of the most critical attendees even harder, says Harvard Business Review.

The Management Tip of the Day offers quick, practical management tips and ideas from Harvard Business Review and HBR.org (www.hbr.org). Any opinions expressed are not endorsed by Reuters.

“Scheduling meetings is hard. Finding a time that works for 15 people in four time zones can be a logistical nightmare. Here are three things to keep in mind next time this arduous task falls in your lap:

1. Don’t forget who’s most important. All meetings have someone whose attendance is most critical: the client, a senior partner. Find out what times work best for those people.

2. Don’t send a blanket request for availability. Asking people when they are free ‘in the next few weeks’ is too open-ended and ambiguous. Once you have some options, ask people to respond to specific times.

3. Don’t commit without sign off. Hold the time on the calendar until you confirm it with the key players. You never want to go back to clients or senior people and tell them their preferred time doesn’t work.”

-Today’s management tip was adapted from “Scheduling a Meeting the Right Way” by Jodi Glickman.

For the full post: here

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